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Clermont County Court Records

"Court records," as defined by Rule 44 of the Rules of Superintendence for the Courts of Ohio, encompass both administrative and case records. The focus of this article is "Clermont County case records," which consist of all information or documents filed with a local clerk of court or submitted to a local court during a judicial action or proceeding. These include, but are not limited to, judgments, orders, motions, pleadings, exhibits, and dockets. Additionally, court records may feature public information or documents from other government agencies, such as arrest reports, vital records, property information, and tax documents.

Court records are vital for maintaining public transparency and accountability within the justice system. They also permanently preserve legal precedents that may determine the outcome of future cases.

Are Clermont County Court Records Public?

Yes. Under Rule 45 of the Rules of Superintendence for the Courts of Ohio, the public has broad access to case records generated by the Clermont County courts. This access, however, is not absolute, as certain information or documents are exempt from general disclosure. Examples are

  • Notes, recommendations, drafts, advice, and research of judicial officers and court staff
  • Forms containing personal identifiers (social security numbers, credit/debit card numbers, employer and employee identification numbers, etc.)
  • Child custody evaluations and reports
  • Any document or information exempt from disclosure under state, federal, or the common law
  • Any document or information sealed or expunged by judicial order

What Information is Available in Clermont County Court Records?

Clermont County court records encompass both case information and documents. Case information offers summary details about a case, such as the names of the parties involved, the attorney(s) of record, the presiding judge, hearing dates and locations, and final judgment dates. Meanwhile, case documents include a wide range of materials filed or produced during court proceedings, including motions, dockets, subpoenas, summonses, writs, judgments, orders, transcripts, and related materials. Ultimately, the specific set of records for a court case in Clermont County varies depending on the case.

Clermont County Court Records Search

A court records search in Clermont County looks into case records generated and maintained by the county’s courts. These records are accessible as detailed below.

  • Online Access: As defined by Sup. R. 44 (K), online/remote access to court records means the ability of a person to electronically search for, inspect, or duplicate a court record away from the physical location where the record is made available. There are two official portals for accessing court records in Clermont:
    • Municipal Case Access : This system, provided by the Clermont County Municipal Court, allows access to case records the court generates or maintains.
    • Common Pleas Case Access : This system offers case information from the Clermont County Municipal Court.

Users can search by case number or a case party’s name. No fee is charged to view records on these portals. However, case documents cannot be printed, downloaded, or requested through the portals, and confidential records are not available online.

  • In-Person Access: When seeking confidential case records, records unavailable online, or copies of documents, it is often recommended to contact/visit the Clermont County Clerk of Courts Office, which maintains records for the Common Pleas Court, Domestic Relations, Juvenile, and Probate courts in Clermont.

Visiting the courthouse allows for same-day access to desired records, often with staff assistance in locating them. Note that fees are charged by the Clerk of Courts Office for copies of these records.

Older court records may be available at the Clermont County Records Center.

  • Mail and Phone Requests: A mail-in request for court records often involves addressing a letter to the Clerk of Courts Office, highlighting details (names, case numbers, dates) that can be used to locate the record of interest. Mail requesters also typically need to attach a self-addressed stamped envelope (SASE) to enable the return of copies and payment (usually by money order or check) of the required fee. The exact mailing procedures and addresses can be confirmed with the Clermont County Clerk of Courts Office.

While the Clerk’s Office can be contacted by phone for information on the procedure(s) to request court records, the office may not process the actual record requests over the phone.

Fees for Court Records in Clermont County

In Clermont County, the Clerk of Courts charges fees for copies of court records in their custody. The Clerk of Courts is the sole custodian for records originating from the county’s courts. The copy fees are specified below:

  • Photocopies: 10 cents per page
  • Certified copies: $4 per document, plus the photocopy charges
  • Exemplified copies: $5 per document, plus the photocopy charges

Online access to case access portals provided by the Clermont County courts is entirely free.

Note that the Clerk of Courts does not maintain vital records. For birth and death certificates, inquiries should be made at the Clermont County Public Health Department. Each birth or death certificate costs $25. Meanwhile, marriage records are accessible through the Clermont County Probate Court. Each marriage certificate costs $3.

Clermont County Courthouse Locations

Clermont County has a Common Pleas Court and a Municipal Court, which are part of the Ohio State Judicial System. The Common Pleas Court is divided into General, Domestic Relations, Juvenile, and Probate divisions, and it serves as the only trial court within the county. The exact jurisdiction of the Clermont County courts is explained on the Ohio State Judiciary’s Overview of the Courts website. Below are the physical addresses and contact details of the Clermont County courts.

Clermont County Court of Common Pleas, General Division

270 East Main Street

Batavia, OH 45103

Phone: (513) 732-8130

Clermont County Court of Common Pleas, Domestic Relations Division (or Domestic Relations Court)

2340 Clermont Center Drive

Suite 200

Batavia, OH 45103

Phone: (513) 732-7327

Clermont County Court of Common Pleas, Juvenile Division (or Juvenile Court)

2340 Clermont Center Drive

Suite 100

Batavia, OH 45103

Phone: (513) 732-7696

Fax: (513) 732-7695

Clermont County Court of Common Pleas, Probate Division (or Probate Court)

2340 Clermont Center Drive

Batavia, OH 45103

Phone: (513) 732-7243

Fax: (513) 732-8183

The probate and juvenile courts in Clermont County share the same official website.

Clermont County Municipal Court

4430 State Route 222

Batavia, OH 45103

Phone (Traffic/Criminal): (513) 732-7290

Fax (Traffic/Criminal): (513) 732-7831

Phone (Civil: Small Claims/Escrow/Evictions): (513) 732-7292

Fax (Civil: Small Claims/Escrow/Evictions): (513) 732-8134

Criminal Records Access in Clermont County

Criminal court records in Clermont County are maintained by the Common Pleas Court (General and Juvenile Divisions) and the Municipal Court, which preside over criminal cases in the county. Consistent with the Rules of Superintendence for the Courts of Ohio (rules 44-47), these records are generally accessible to the public. As previously noted, the Clermont County Clerk of Courts facilitates access for requesters through online, in-person, and mail-in channels.

On the other hand, individuals with criminal records (persons who have been arrested, charged, convicted, or imprisoned in Ohio) can request their criminal history records from the Ohio Attorney General’s Office for a fee.

Given that criminal records are maintained by multiple criminal justice agencies rather than a single entity, one may also consult the Ohio Justice & Policy Center’s Criminal Records Manual to identify other departments or agencies that conduct or allow Clermont County criminal record checks.

Clermont County Probate Records

Clermont County probate records are generated and maintained by the county’s probate court, which deals with wills, estates, trusts, adult guardianships, name changes, civil commitments, and adoptions. (The court also issues marriage licenses.)

The Clermont County Probate Court provides remote public access to its court records per Sup. R. 44 (C)(2) and (G)(2) via a Case Access system. However, as directed by Sup. R. 45(C), electronic images of case documents are excluded, but these are available by direct access at the probate courthouse. Fees apply for copies of probate records, and confidential documents are released only to statutorily authorized entities.

Clermont County Family Court Records

The Clermont County Court of Common Pleas, Domestic Relations Division, oversees cases pertaining to family or domestic relationships in Clermont. Legal matters heard by the court include divorce, support, child custody, annulment, legal separation, and visitation, and records from these proceedings are titled the Clermont County family court records.

Family court records are open to the public in Clermont County per Rule 45 of the Rules of Superintendence for the Courts of Ohio, excluding records exempt from general disclosure. For example, domestic violence protection orders, settlement agreements, guardian ad litem reports, and financial/tax statements are nonpublic documents.

The Clermont County Clerk of Courts is the official custodian of Clermont County family court records. Interested persons may contact or visit this office to inspect or duplicate records. Additionally, the Clerk provides an online Domestic Relations Search for examining case information from the local family court. The system is accessible by case number, case party’s name, or case type.

Federal Court Records in Clermont County

Federal cases originating in Clermont County fall under the purview of the United States District Court, Southern District of Ohio. These cases address legal disputes pertaining to the United States Constitution, federal statutes, or the United States government. Specifically, the federal courts hear civil, criminal, and bankruptcy cases. The Southern District of Ohio’s Cincinnati Division serves Clermont County. The court is located at

Potter Stewart U.S. Courthouse

Room 103

100 East Fifth Street

Cincinnati, Ohio 45202

Phone: (513) 564-7500

One popular method for accessing federal court records is through PACER, the federal Public Access to Court Electronic Records system. PACER is a paid portal, but it is free in certain instances.

Alternatively, individuals can visit the Potter Stewart U.S. Courthouse to utilize public computers for case research and document printing. Copy charges can be verified through the Cincinnati Division Clerk’s Office at (513) 564-7500 or by email at Clerks_Office@ohsd.uscourts.gov.

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